BudgetEase Blog - Making YOU Profitable™

    Forgot to do your Bookkeeping in 2016?

    [fa icon="clock-o"] Feb 20, 2017 9:20:00 AM [fa icon="user"] Kathy Dise [fa icon="folder-open'] Financial Management, For Accountants, Bookkeeping

    OOPS! 2016 is over and you forgot to do your bookkeeping. What should you do? You are not the only one. Every day we get a call from an optometrist or property manager who never kept any records last year. Here is what we do when faced with this dilemma.

    bookkeeping-catch-up

    Determine the most efficient process to collect your corporate information for your accountant. Every company is different. Here are two different situations we encountered and what we did:

    Catch-up an Existing QuickBooks File:

    • Enter Deposits and Checks (or ideally download all bank transactions) and batch/post transactions on a monthly basis
    • Pull all your bank and credit card statements and place them in order by date
    • Perform monthly Bank Reconciliations and print out Summary Reconciliation Reports
    • Record Journal Entries for Payroll by pay period or one entry for the year
    • Review A/R and A/P at year end for accuracy. Make adjustments if necessary
    • Review Undeposited Funds (Make Deposit – should be empty) at year end and make adjustment if needed
    • Print out Annual Reports: Comparative Profit and Loss, Comparative Balance Sheet. Are all accounts in order? If not, do some research and make adjustments
    • To get a good feel for how the year went print the following reports: Sales by Customer Summary, Sales by Product/Item, Vendor Summary, A/R aging, A/P aging
    • Upon completion, save a backup QuickBooks file

    Catch-up Using Excel:

    • Pull electronic information for the bank and credit cards
    • Organize all the transactions in an excel spreadsheet
    • Add a column for categories (Rent, Meals and Entertainment, Filing Fees, Travel Expenses, Advertising & Marketing, etc.)
    • Sort by Payee so that when you categorize one transaction you can pull down and categorize all transactions for that payee
    • Continue until all transactions are categorized
    • Use a Pivot Table to group the transactions into a summary of all your transactions for the year

    Extra Tip for Either Catch-up:

    Does your credit card provider offer an Annual Summary Statement? If it does, enter the summary amounts, not the detail. This alone will save you a hour or two of you time.

    OR call BudgetEase. We would be happy to catch your bookkeeping up so you don’t have to worry about it anymore!
    Contact BudgetEase

    Kathy Dise

    Written by Kathy Dise

    Kathy has over 30 years experience helping small businesses succeed. As a commercial lender, commercialization expert and now as a QuickBooks diamond level advisor, Kathy understands the challenges small business owners face. Her experience helps business owners quickly accomplish their financial goals. As the owner of BudgetEase, Kathy works with clients to develop a plan to efficiently process 1,000s of small transactions so owners can make informed decisions. She lives in Shaker Heights, OH with her husband Ralph and enjoys golf, curling and walking in Cleveland’s fabulous Metro Parks.