As a bookkeeper, I am sharing some insights to maintain sound financial records. These are steps to put you on strong financial footing. Having a product or service that is demanded, building the right team, and finding customers are all very important – possibly more important is...
There are many ways to keep track of your spending and income. Some options are:
My favorite is QuickBooks and I like QuickBooks Online better than QuickBooks Desktop. That is my personal preference. I open QuickBooks Online (QBO) just about every other day to check on a customer or to pull a report.
I am encouraging you to do more than find your personal preference. Get the most addictive financial program you can find so you use it daily. Find a program that you can use as easily as brushing your teeth.
Successful business owners use the information in their program to keep them informed of their bank balance, their best and worst customers and who hasn’t been paying on time. They check to see if they are meeting their goals. They check often and are able to quickly find the information they need.
Make a habit of updating your software with all your transactions weekly. Set aside a time to do it or assign the responsibility to enter all the transactions to someone else. Make it a habit. Then, if you miss a week, you can catch up easily. Too often we see companies that fall months behind. Reconstructing undocumented transactions takes time when you wait a month or more. The project becomes a burden. Bottom line: enter all transactions weekly.
_____You know how your company is performing compared to your forecast.
_____You can find the information you need in less than 5 minutes.
_____You can add transactions easily.
_____Your bank accounts and credit cards are reconciled through the end of last month.
If you answered 'no' to any of these questions, consider getting training to make your process more of a game and less of a chore OR try a different program.