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Are You Accounting for Your IOLTA Correctly?

Jul 17, 2017 8:22:00 AM Kathy Dise Bookkeeping, Professional Services

GettyImages-486585342.jpgA law firm has a responsibility to not only represent their clients in a just way, but also to manage their clients’ advances/deposits for court fees, fines and other potential payments. Interest on Lawyers Trust Account (IOLTA) is an account in which lawyers hold funds that do not belong to the lawyer right now or are disputed. Without taxing the public, and at no cost to lawyers or their clients, interest from IOLTA is pooled to provide civil legal aid to the poor and support improvements to the justice system. Due to the timing and sensitivity of lawsuits, a client’s funds are held in escrow by their attorney and are protected in a special type of bank account, called an IOLTA.

While these separated funds are maintained in the name of the law firm, the IOLTA is managed by the state and interest accumulated is due back to the client.

Why Should Lawyers Place Retainer Funds Into an IOLTA?

Not only does the bar association have rules for reporting IOLTAs, there are also mandates on keeping a detailed balance sheet for each individual client’s deposits and disbursements. If lawyers don’t properly track these items, the ethics board can cite a violation and even revoke an attorney’s law license.

Protect Your Livelihood and Your Law Firm!

Here is how to setup IOLTA accounts in QuickBooks:

Go to Chart of Accounts > Create 2 items:

  1. RETAINER REC'D = Current LIability
  2. IOLTA/TRUST ACCOUNT = Bank Account


Having trouble keeping track of your clients’ retainers and detailed balance sheets? If you need any help with bookkeeping for IOLTAs, we recommend attorneys reach out to their accountant, a law practice management consulting firm or a knowledgeable, qualified bookkeeper like BudgetEase.

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Kathy Dise

Written by Kathy Dise

Kathy has over 30 years experience helping small businesses succeed. As a commercial lender, commercialization expert and now as a QuickBooks diamond level advisor, Kathy understands the challenges small business owners face. Her experience helps business owners quickly accomplish their financial goals. As the owner of BudgetEase, Kathy works with clients to develop a plan to efficiently process 1,000s of small transactions so owners can make informed decisions. She lives in Shaker Heights, OH with her husband Ralph and enjoys golf, curling and walking in Cleveland’s fabulous Metro Parks.