Even small and midsized organizations can accept donations of stock. Here’s how:
1. Set up a brokerage account
- Choose a low transaction fee provider such as Schwab
- Ask a board member for suggestions on where to set up an account
2. Establish an Investment Policy
- Most organizations have a policy to liquidate stock immediately to minimize the risk of the stock depreciating in value and causing a loss
- You can find a sample investment policy here
3. Send Donors the Stock Donation Form Here
4. Donor Sends Completed Stock Donation Form to their Broker
5. When Stock Donation is Received, Enter Transaction in QuickBooks
- Calculate the value of the Donation = average of the high and low prices on the date of the gift. (this assumes the donation is publicly traded. If it isn't publicly traded, you should think twice about accepting the donation.)
- At time of donation, Increase Investments (Asset is debited) and Increase Restricted/Unrestricted Fund Balance (Equity Account is credited)
- After sale of stock Decrease Investment (Asset is credited), Increase Bank Account (debited), and Difference (Income Account – Gain or Loss from Investment may be debited for loss or credited for gain). Fees and commissions are expensed.
6. Acknowledge the Donation
- Send a Letter. Amount of the donation is the average of the high and low prices on the date of the gift.
- Samples can be found here