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Will Hiring More Employees Increase Bookkeeping Service Costs?

Dec 13, 2021 12:45:00 PM Kathy Dise Budgeting, Small Business, Bookkeeping

bigstock-Hr-Agency-Applicants-Queue-Fo-414641036When hiring new employees, it is important to consider all the steps and pieces of your business that will be impacted by the human resource investment. Not only are you paying the hourly wage or salary, but you're also potentially paying:

  • Employer Social Security, Medicare, and Workers’ Compensation
  • Payroll processing costs
  • Training costs
  • Insurance
  • Paid time off
  • Retirement and other benefits

It’s important to calculate the true amount you are investing in each new employee and compare that to the expected revenue that employee will generate. Check out our blog on calculating the true cost of an employee and use the Sample Paycheck to do the calculation.

Payroll Fees vs. Bookkeeping Services

Because of the challenges of correctly paying employees, we recommend that you not only use a bookkeeping service, but you leverage a quality payroll service. Payroll service fees will depend on the number of pay periods in each month, as well as the number of employees.

Your monthly business bookkeeping service costs are directly tied to the number of transactions that flow through your bank accounts, including credit cards.

Let’s go over a couple of examples:

Example #1

Your ice cream shop has 100 sales per day. While each of these sales will generate an individual sales receipt, there are likely less than 10 transactions that reflect in your bank account. Because the cost is per transaction, the bookkeeping cost is relatively low in this scenario.

Example #2

Let’s say you have a non-profit with four employees who travel quite a bit. As a result, there are 150+ credit card transactions in a given month. All their time and expenses must be tracked to a specific project. You need monthly reports for the organization and detailed tracking for each project. In this case, even though there are not many employees, there are hundreds of banking transactions. This results in a much higher monthly bookkeeping cost than Example #1.

Connect All Your Advisors

To ensure proper reconciliation of the federal retirement benefits, your employees’ true costs and processing fees, we recommend your payroll and bookkeeping service providers collaborate with your CPA. Connecting your advisors together provides a stronger alignment of your business and personal goals.

In conclusion, hiring more employees increase your overall costs but may or may not impact your bookkeeping costs. If you have any more questions about the industries we serve or our online bookkeeping and accounting services, you can submit them at Call-to-action

Kathy Dise

Written by Kathy Dise

Kathy has over 30 years experience helping small businesses succeed. As a commercial lender, commercialization expert and now as a QuickBooks diamond level advisor, Kathy understands the challenges small business owners face. Her experience helps business owners quickly accomplish their financial goals. As the owner of BudgetEase, Kathy works with clients to develop a plan to efficiently process 1,000s of small transactions so owners can make informed decisions. She lives in Shaker Heights, OH with her husband Ralph and enjoys golf, curling and walking in Cleveland’s fabulous Metro Parks.