Many small businesses choose to do their own bookkeeping for a variety of reasons, including perceived cost savings. Others hire a cheap bookkeeper or inexperienced staff to cut costs. The truth is, bad bookkeeping can be costly, and here is why:
Improper bookkeeping such as miscategorizing expenses and income or not recording payroll properly leads to inaccurate financial statements. To make the best decisions about hiring employees, business development or asset purchases, you need an accurate picture of your finances. Additionally, banks and investors will insist on accurate financial statements.
Incorrect Cash Balances
Do your financial statements reflect the accurate amount of cash you have? All accounts should be reconciled regularly so that you know what funds are available. Proper monthly bank reconciliations will help to ensure you know your cash position is correct. Be sure to reconcile the bank balance to the balance sheet when closing out your books at the end of each month.
Not everyone knows what to look for on a balance sheet or profit and loss (P&L) statement. A trusted and experienced bookkeeper can help you analyze the data to aid in your decision-making.
Cash Flow Problems
Poor bookkeeping can lead to cash flow surprises. Unbilled (or late-billed) invoices or vendor bills that got lost and surface just when you are in the middle of a cash flow crunch, can wreak havoc when you are trying to make payroll.
If you have an internal employee filling the bookkeeping roll, be sure not to give them unlimited access to your bank accounts. You should be authorizing outgoing funds and purchases to ensure legitimacy. Simple steps, such as providing read-only bank account access and reviewing all bank and credit card statements, can minimize the risk of fraud. Alternately, an outside bookkeeping company can provide peace of mind that work is being done correctly.
We Can Help
We specialize in bookkeeping for small businesses. Contact us at www.budgetease.biz to find out how we can provide accurate financials and bookkeeping advice so you are making informed decisions.