BudgetEase Blog - Making YOU Profitable™

    The Cost of Bad Bookkeeping

    [fa icon="clock-o"] Sep 25, 2019 5:57:43 PM [fa icon="user"] Kathy Dise [fa icon="folder-open'] Bookkeeping

    Profit With Money Vector IllustrationMany small businesses choose to do their own bookkeeping for a variety of reasons, including perceived cost savings. Others hire a cheap bookkeeper or hire inexperienced staff to cut costs. The truth is, bad bookkeeping is costly; here is why:

    Poor Information

    Improper bookkeeping such as miscategorizing expenses and income or not recording payroll properly leads to inaccurate financial statements. When facing decisions about hiring employees, business development, or asset purchases, you need an accurate picture of your finances. Additionally, banks and investors will insist on accurate financial statements.

    Incorrect Cash Balances

    Do your financial statements reflect the accurate amount of cash you have? All accounts should be reconciled regularly so that you know what funds are available. Without proper monthly bank reconciliations, there is no way of knowing if your cash position is correct. As part of closing the books each month, the bank balance should be reconciled to the balance sheet.

    Misinterpreting Data

    Not everyone knows what to look for on a balance sheet or profit and loss statement. A trusted bookkeeper can help you analyze the data to aid in your decision-making.

    Cash Flow Problems

    Poor bookkeeping can lead to cash flow surprises. Unbilled (or late-billed) invoices, vendor bills that got lost and surface just when you are in the middle of a cash flow crunch, can cause havoc when you are trying to make payroll.


    If you have a person in the office to handle bookkeeping, don’t give them carte blanche access to your bank account. You should be authorizing outgoing funds and purchases to ensure legitimacy. Simple steps, such as providing read-only bank access and reviewing all bank and credit card statements, minimize the risk of fraud. Alternatively, an outside bookkeeping company can provide peace of mind that work is being done correctly.  

    We Can Help

    We specialize in bookkeeping for small businesses. Contact us at www.budgetease.biz to find out how we can provide accurate financials and bookkeeping advice so you are making informed decisions.

    New Call-to-action

    Kathy Dise

    Written by Kathy Dise

    Kathy has over 30 years experience helping small businesses succeed. As a commercial lender, commercialization expert and now as a QuickBooks diamond level advisor, Kathy understands the challenges small business owners face. Her experience helps business owners quickly accomplish their financial goals. As the owner of BudgetEase, Kathy works with clients to develop a plan to efficiently process 1,000s of small transactions so owners can make informed decisions. She lives in Shaker Heights, OH with her husband Ralph and enjoys golf, curling and walking in Cleveland’s fabulous Metro Parks.

    Subscribe to Email Updates

    New call-to-action

    Recent Posts

    Small Business Bookkeeping