Bookkeeping Services for Small and Growing Businesses

Wondering how to properly keep track of your Interest on Lawyer Trust Accounts (IOLTA)? To many small businesses, keeping records is downright confusing. We recommend keeping track of individual client funds. The best way to accomplish that is to set up your Chart of Accounts using subaccounts for each client.

The Process

Here is the process for setting up your Chart of Accounts, creating a new client, receiving funds into IOLTA, creating invoices, and ultimately removing the IOLTA funds as they are earned:

1. Create an account (Other Current Liabilities) in the Chart of Accounts called “Funds Held in Trust.” This account will be the parent account for the Trust client sub-accounts.
2. Create a new Customer/Client – “New Client” in our example
3. Create a sub-account in Trust for your new client. To do this:
   1. Go to Chart of Accounts
   2. Select “New”
   3. Type = “Other Current Liabilities”
   4. Detail = “Trust Account Liabilities”
   5. Name = Use customer name you just created
   6. Check “Sub-Account” and choose “Funds Held in Retainer”
      
      
4. Deposit the retainer. Here’s how:
   1. “Make a deposit”
   2. Choose IOLTA
   3. Received from = new customer you created